Last Updated: July 22, 2024

Who we are

This Privacy Notice describes how Ascent Legal A.P.L.C or any other Ascent Legal A.P.L.C entity (collectively referred to as “Ascent Legal”, “firm,” “we,” “us” or “our”) process personal information that we collect through our digital or online properties or services that link to this Privacy Notice (including as applicable, our website at https://ascentlegal.io/ and other websites and resources made available to our clients and third parties, social media pages, and online data rooms that we operate), as well as through our marketing activities, services we provide to our corporate, institutional and nonprofit clients, live events, any offline business interactions you may have with us, and other activities described in this Privacy Notice (collectively, the “Service”).

California Notice at Collection

This section provides the disclosures required by the California Consumer Privacy Act (“CCPA”) and is relevant solely to “personal information” covered by the CCPA. Consumers with disabilities can access this notice by contacting us at info@ascentlegal.io for assistance.

In the past 12 months, we have gathered the following categories of personal information from California consumers. We do not sell or share personal information as defined by the CCPA:

• Personal and online identifiers: such as name and email address
• Categories of information described in Section 1798.80(e) of the California Civil Code: such as telephone number:
• Internet or other electronic network activity information: such as interactions with our website
• Professional or employment-related information

We do not use or disclose sensitive personal information for purposes other than those specified in the CCPA.

We collect personal information from the following sources:

• Other service providers
• Consumers
• Our clients
• Social media networks
• Operating systems and platforms
• Internet service providers
• Data analytics providers

Why We Collect, Use, and Share California Personal Information

We use and disclose personal information for our commercial and business purposes, as detailed in the Information Use section of our Policy. These purposes include, but are not limited to:

• Advertising and marketing

• Advertising and marketing
• Legal compliance
• Detecting and protecting against security incidents, fraud, and illegal activity
• Debugging
• Performing services
• Internal research for technological improvement
• Internal operations
• Activities to maintain and improve our services
• Other one-time uses

We retain personal information for as long as necessary to achieve the purposes described above, based on various criteria including our legal obligations and business needs

We disclose all categories of personal information to our service providers for business purposes. We do not, and will not, sell personal information as defined by the CCPA.

California residents have specific rights regarding the personal information collected by businesses. If you are a California resident, you may exercise the following rights, subject to certain exceptions and limitations:

• The right to know the categories and specific pieces of personal information we collect, use, disclose, and sell about you; the categories of sources from which we collected this information; our purposes for collecting or selling it; the categories of personal information sold or disclosed for a business purpose; and the categories of third parties with which we have shared personal information.
• The right to request the deletion of personal information we have collected from or about you.
• The right to request correction of inaccurate personal information we maintain about you.
• The right not to receive discriminatory treatment for exercising the privacy rights conferred by the CCPA.

To exercise any of these rights, please contact us at (562) 481- 4168 or email us at info@ascentlegal.io.

To verify your request, we will compare the information you provide with any information we maintain about you. At a minimum, we will require your name and email address. Additional information may be requested to verify your identity or understand the scope of your request, though you will not be required to create an account to submit or fulfill a request.

You may designate an authorized agent to make a CCPA request on your behalf by providing written authorization or a power of attorney. The agent must provide proof of authorization before we accept a request.

We do not knowingly sell the personal information of minors under 16 years of age.

Personal Information We Collect

Personal information you may provide to us through the Service or otherwise includes:

• Contact data, such as your first and last name, salutation, billing and mailing addresses, phone number, email address, professional title, and company name.
• Demographic data, such as your city, state, country of residence, and postal code.
• Communications data based on our exchanges with you, including when you contact us through the Service, social media, or otherwise.
• Online identifiers and account information, such as your username or passwords for any of our websites.
• Payment and transactional data, including payment card information or bank account numbers used to bill for our services and your billing and payment history.
• Dietary information, such as information about dietary preferences that we may collect in connection with events and you may disclose to us in connection with your attendance at catered events.
• Marketing data, such as your preferences for receiving our marketing communications and details about your engagement with them.
• Audio, electronic, and visual information, such as photographs, video and voice recordings of conversations with you as permitted by law, and security camera recordings of your activity in our offices.
• Professional or employment-related information, such as your job title, employer information, work history and education information, such as the schools you attended.
• Other data not specifically listed here, which we will use as described in this Privacy Notice or as otherwise disclosed at the time of collection.

We may combine personal information we receive from you with personal information we obtain from other sources, such as:

• Public sources, such as government agencies, public records, social media platforms, and other publicly available sources.
• Private sources, such as data providers, social media platforms, data licensors, account intelligence providers (who help us identify the types of visitors to our Service), and entities to which we provide services (which may include your employer).
• Partner organizations, such as pro bono groups and nonprofits.
• Marketing partners, such as joint marketing partners and event co-sponsors.

We, our service providers, and our business partners may automatically log information about you, your computer or mobile device, and your interaction over time with the Service, our communications and other online services, such as:

• Device data, such as your computer or mobile device’s operating system type and version, manufacturer and model, browser type, screen resolution, RAM and disk size, CPU usage, device type (e.g., phone, tablet), IP address, unique identifiers (including identifiers used for advertising purposes), language settings, mobile device carrier, radio/network information (e.g., Wi-Fi, LTE, 3G), and general location information such as city, state or geographic area.
• Internet activity or electronic network activity information** that we collect about your interaction with our websites, emails, and other online content, such as the pages you viewed, emails you opened, links you clicked, how long you spent on a page, navigation paths between pages or screens, information about your activity, your preferences, access times, and duration of access. In addition, if you are given a key card, a key fob, or remote entry access to our offices, we log information about when and where you use the key card, key fob, or other access method.
• General location data when you authorize the Service to access your device’s location.
• Communication interaction data such as your interactions with our email, chat messages, voicemail, text or other communications (e.g., whether you open and/or forward emails) – we may do this through use of pixel tags (which are also known as clear GIFs), which may be embedded invisibly in our emails.
• Cookies. Some of our automatic data collection is facilitated by cookies and similar technologies.

We may collect contact details about individuals whom you refer to us for services. Please do not refer someone to us or share their contact details with us unless you have their permission to do so.

How We Use Your Personal Information

We may use your personal information for the following purposes or as otherwise described at the time of collection:

Service delivery and operations, including:

• Service delivery. We may use personal information to provide and operate the Service.
• Firm operations. We may use personal information for the day-to-day operations of the firm, including security, facilities access, firm systems, compliance, and database use.
• Client services. We may use personal information to perform legal services to our clients, administer their files and bill for and collect payments for those client services.
• Hosting and events. If you register for our events, we may use your personal information to fulfill your registration requests, communicate with you about the events, and to host you at the events.
• Facility access and security. If you visit our offices, we may use your personal information to register and host you, as well as to ensure the security of our physical offices.
• Communication. We may use personal information to communicate with you, including to provide support for the Service and to respond to your requests, questions and feedback.

Research and development.  

We may use your personal information for research and development purposes, including to analyze and improve the Service and our business and to develop new products and services. As part of these activities, we may create aggregated, de-identified and/or anonymized data from personal information we collect. We make personal information into de-identified or anonymized data by removing information that makes the data personally identifiable to you. We may use this aggregated, de-identified or otherwise anonymized data and share it with third parties for our lawful business purposes, including to analyze and improve the Service and promote our business and will not attempt to re-identify any such data.

Marketing. 

We, our service providers and third parties with whom we co-sponsor events may collect and use your personal information to send you direct marketing communications and may personalize these messages based on your needs and interests. You may opt-out of our marketing communications as described in the opt-out of communications section below.

We may use your personal information to analyze your usage of the Service, improve the Service, improve the rest of our business, help us understand user activity on the Service, including which pages are most and least visited and how visitors move around the Service, as well as user interactions with our emails, and to develop new products and services.

We may use your personal information to:

• comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas, investigations or requests from, or cooperate with government authorities;
• protect our, your or others’ rights, privacy, safety or property (including by making and defending legal claims);
• audit our internal processes for compliance with legal and contractual requirements or our internal policies;
• enforce the terms and conditions that govern the Service; and
• prevent, identify, investigate and deter fraudulent, harmful, unauthorized, unethical or illegal activity, including cyberattacks and identity theft.

We may use your personal information for reasons not described in this Privacy Notice where permitted by law and when the reason is compatible with the purpose for which we collected it. In some cases, we may specifically ask you for your consent to collect, use or share your personal information, such as where required by law.

Retention

We generally retain personal information to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, to establish or defend legal claims, or for fraud prevention purposes. To determine the appropriate retention period for personal information, we may consider factors such as the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

When we no longer require the personal information we have collected about you, we may either delete it or de-identify, aggregate or anonymize it. If we de-identify, aggregate or anonymize your personal information (so that it can no longer be associated with you), we may use this information indefinitely without further notice to you.

How We Share Your Personal Information

We may share your personal information with the following parties and as otherwise described in this Privacy Notice, in other applicable notices, or at the time of collection:

• Affiliates. Our affiliates.
• Service providers. Third parties that provide services on our behalf or help us operate the Service or our business (such as information technology and software services, mailing

If our information practices change, we will post those changes on this page. We encourage you to visit this page periodically to learn of any updates.

If you have questions, comments, or concerns about this Privacy Notice or Ascent Legal’s privacy practices, please contact us at:

3780 Kilroy Airport Way.       
Suite 200    
Long Beach, CA 90806   
info@ascentlegal.io